- Click on the Zoom link you may have been provided with (it will look something like this: https://apic.zoom.us/j/123456789)
- Go to https://apic.zoom.us/join and Enter the Meeting ID that you have been provided within the appropriate field and click ‘Join’ (the Meeting ID will be a 9- or 10-digit number)
If you are joining using a mobile device (Android smartphone/tablet, Apple iPhone/iPad) then it will simply prompt you to download the Zoom Cloud Meetings app from the App/Play Store.
See here for more details
When entering a Zoom meeting for the first time from a computer you will need to download a small application file.
This process is easy to complete on all commonly used browsers. The examples below are shown using Mozilla Firefox and Google Chrome.
Click ‘Save File’ and follow the instruction in the orange box.
Google Chrome should automatically download the file and point to it as shown above. Clicking on the Zoom_launcher.exe file will install Zoom, there will be a short pause before a blue progress bar appears indicating the installation.
If an ‘Application Launcher’ or ‘External Protocol Request’ box appears simply tick the ‘Remember my choice…’ option box and then click ‘OK’
Just before entering the meeting, you will be prompted to enter a display name. This name is simply to identify you in the meeting and is not connected to your University username.
You will then be prompted how you wish to join your audio. If you wish to join audio via the telephone, follow the instructions further down, otherwise simply select Join Computer by Audio (TIP: by ticking the “Automatically join audio by computer…” option box first, will mean you won’t get prompted again in the future)
If you are unable to join from Zoom on a computer or mobile device, then you can join on the telephone instead.
If you would like to attend a Zoom meeting via telephone within US, please call the following number: 720-707-2699. Enter the Meeting ID and PIN (if required) when prompted.
There are also many “local” dial-in numbers from many international locations. You can find more details on these here.
It is possible to use a combination of a computer for video and phone for audio.
If you use this option, then enter by computer first and select the Join by Phone tab when the audio pop-up window appears (see example below). This will display the US dial-in number for you (or you can change it to display one of the many other countries which have a “local” dial-in number by clicking on the flag icon), as well as the Meeting ID to enter and your Participant ID.
Dial-in as noted above, however, after entering the Meeting ID, you will be prompted to enter your Participant ID. Simply enter this number followed by # and your video and audio will then be synchronized.
Zoom has a “Mute Microphone” option that cuts down on ambient feedback for the audience. When there is a lot of back-and-forth discussion you will turn this off, but you should mute yourself when listening to a presenter.
As the non-speaker, if you wish to ask a question or make a point during a meeting it is a good protocol to use the ‘Raise Hand’ facility.
If the toolbar is not showing at the bottom of the Zoom window, place your cursor over the Zoom window so it appears and select the ‘Participants’ icon.
A window listing other participants will appear, there is also a ‘Raise Hand’ icon, click the icon to make it known to the Host that you would like to raise your hand.
If you wish to lower your hand, click the ‘Lower hand’ icon that will have replaced the ‘Raise hand’ icon.
You can use the ‘Chat’ facility to send text chat to all participants or privately to specific participants.
Click on the ‘Chat’ icon in the toolbar, again hover your mouse over the Zoom window if you can’t see the toolbar.
A chat window will then open. Select ‘Everyone’ or the name of the person you wish to send a chat message to.
It is possible that during the conference participants will be asked to turn off their cameras and move to audio-only, particularly if there are problems with the available bandwidth.
To do this simply click on the camera icon at the bottom of the Zoom window.